Operations & Admin Coordinator
Join Blackwave Texas as Operations & Admin Coordinator: be the heartbeat of our new facility — keep things running smoothly, connect Germany and Texas, and empower our space team.
About Blackwave
Blackwave designs, manufactures and ships flight-qualified, commercial off-the-shelf composite overwrapped pressure vessels (COPVs) for launch vehicles and satellites. Founded in 2016 and headquartered in Munich, Germany, the company delivers COPVs from a standardized portfolio with flight heritage. The approach reduces lead time from months to days while ensuring that each tank is qualified and flight-ready. Blackwave's mission is to end COPV failure in spaceflight. The company employs more than 150 people across manufacturing facilities in Germany and Texas.
More information at Blackwave.com and the procurement platform COPV.com.
Description
Blackwave is building the operational backbone of its Texas facility — and we're looking for an Operations & Admin Coordinator who knows how to get things done without being asked twice.
If you are energised by making an organisation run smoothly, thrive in a startup environment where no two days look the same, and take pride in being the person who quietly keeps everything in order, this role puts you at the centre of Blackwave's U.S. operations.
Why This Role Matters
Blackwave Texas is a new facility in active build-out. As the Operations & Admin Coordinator, you will be one of the first people on the ground — establishing the administrative infrastructure of a site that is still finding its rhythm, bridging the German headquarters and the local team, and ensuring that nothing falls through the cracks as the facility grows in headcount and production volume.
What You'll Do
Be the boots on the ground — physically present at the Port San Antonio / Lockhart site to handle tasks that require someone there: receiving deliveries, coordinating with local vendors, managing the space, and resolving issues as they arise
Execute on direction from Germany — act as the reliable local extension of the Taufkirchen team, translating priorities from headquarters into action on the ground without needing heavy oversight
Support the Office Manager and People & Culture lead — working closely with both to ensure HR processes, onboarding logistics, office operations, and culture initiatives are executed smoothly at the Texas site
Own the administrative layer locally — handling correspondence, record-keeping, compliance deadlines, vendor relationships, and facility coordination
Manage invoices, expense reports, and basic finance coordination with the accounting team
Be the connective tissue between operations, HR support, and facility management — ensuring the three functions stay coordinated and nothing gets lost between them
Your success will be measured by how seamlessly the facility runs, how reliably tasks from Germany are executed, and how effectively you support the team around you.
What You Bring
Experience in an administrative, office management, or executive assistant role
Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams) or equivalent
Basic familiarity with finance operations — invoices, expenses
Experience coordinating with local vendors, contractors, or service providers
Comfort with HR administrative tasks — onboarding paperwork, file management, benefits coordination
Awareness of basic US business compliance requirements (permits, registrations, insurance)
Fluent English — written and spoken, strong enough to represent the company externally
Spanish or German language skills are a strong advantage
What Makes You Successful Here
Ownership mentality — you treat every task as yours until it is fully closed
Service orientation — you are motivated by making the team around you more effective
Proactiveness — you notice what needs to happen next and move without being prompted
Respect for detail — you get things right: the correct name, the right figure, the deadline met early
Startup mindset — you thrive in an environment where processes are still being built and no two days are identical
Discretion and professionalism — you handle sensitive information and represent Blackwave well in every interaction
Location
This role is fully on-site — physical presence at the facility is essential and non-negotiable
Our current production site is located in Lockhart, Texas (near Austin / San Antonio)
In mid-2026, Blackwave will relocate to a new facility at the Port San Antonio aerospace hub
Occasional early morning availability may be needed for alignment calls with the team in Germany (CET)
Equal Opportunity Employer
Blackwave Texas Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected characteristics under applicable law.
ITAR Requirement
This position requires eligibility under U.S. export regulations (ITAR). Candidates must be a U.S. citizen, U.S. permanent resident, or otherwise authorized to access export-controlled information.
For this U.S.-based role, your application will be managed by our global People Team in Germany.
- Locations
- Lockhart, TX, San Antonio TX
Our Perks & Benefits
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🏄🏻♀️ 15 days paid vacation
We value that you get more time with your family and friends. Therefore we offer everybody 15 days paid vacation plus federal holidays.
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🏥 Health Plan included
Health matters, and we've got you covered. You are eligible to participate in our health plan. We cover up to 75% of premium plans. Dental and Vision insurance on top.
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Regular social & team events 🕺
On a monthly basis, we celebrate our successes as a team.
Workplace, Culture & Diversity
Corporate culture is essential to allow the organization to differentiate itself. In terms of image on the one hand, it has strengths both internally and externally to consumers. It is indeed a source of cohesion and motivation of employees and it limits conflicts. With customers, it conveys a positive image and can develop a feeling of closeness to the company or even become a criterion of choice.